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Get a copy of every check, report and photo, and see what the Billing tab shows and who can open it.
Your records are yours. YachtGrade can build you a copy of all of them, one folder per boat, and email you a link. This guide covers how that export works, who can run it, and what you will find on the Billing tab.
Export data is for owners and admins. Techs, contractors and viewers do not see it. Billing is for the account owner only, because the owner is the person who pays. If you are an admin and cannot find Billing, that is why.
In the Menu, under Your company, Download your data ("Get a copy of your company records") takes you to the Company tab in Account, at the export card. Billing ("Your boats, plan and payments") is a few rows away.
A big account comes as several zip files, shown as Download part 1 of 3 and so on. Download every part, put them all in the same folder, and unzip them there. Together they rebuild one folder per boat.
One folder per boat. In it: every check with its report as a PDF, the answers, and the photos named by the date they were taken. You also get maintenance and service records, equipment, documents, and spreadsheets that open in Excel, Numbers or Google Sheets without YachtGrade. Photos are named by when they were taken, not when they were uploaded, so a photo's date is the date it shows.
If something could not be included, the export carries a note saying which file and why, so you are never left guessing.
The link is emailed to you, and also to the company's owner if an admin asked for it. It is the whole company's data leaving, and the owner should know. The email says what was exported and how big it is.
Treat the email like a key. Anyone with the link can download the export without signing in, until the date on the download page and in your list. After that the export is deleted. You can also download it from the app while you are signed in.
Under Your exports on the same card you see your recent exports, with who asked, the date, the size, the number of photos, the date it is available until and how many times it has been downloaded. Each ready export has:
If an export says "Did not finish", you have been told by us too. Tap Export data again. Nothing in your account was changed.
Open Billing and you see a status label, how many boats you have, and what your plan covers. The first 100 beta members get 5 boats free for life. The status shows "Private beta" with something like "2 of 5 boats", and no payment is taken. There is no card to add and nothing to cancel. Thank you for helping shape it.
For companies on a paid plan, the pricing page has the details: $59 a month covers the first four boats, then $15 a boat to 25, $12 to 50 and $10 from 51, every user included, with a five year rate lock while the subscription stays active. See the pricing page for the calculator. On the Billing tab itself you will see:
Adding a boat adds to the bill, which is why adding boats is a permission the owner controls. If someone on your team asks to take the account to more boats, the request appears at the top of Billing under Waiting on you with the new monthly total. You choose No or Yes. A yes turns on Add boats for that person from then on, not only for this one boat, and you can turn it off again on the Team tab.
Why can't I see Export data?
It is for owners and admins only. Ask one of them to run it for you. They can pick a single boat or the whole account.
The export email never arrived.
Check your spam folder, then open Download your data. The export appears under Your exports with its status. Tap Download to get it from the app, or Email a new link to send it again.
Can I export just one boat?
Yes. Under What to export, pick the boat. This includes archived boats.
Why can't I see the Billing tab?
Billing is for the account owner. If you are an admin or tech, ask the owner.
Do I pay as a beta member?
No. The first 100 beta members get 5 boats free for life, with no card and no contract. The paid prices are on the pricing page for companies that need more than 5 boats.
Removing one boat? See how to remove or archive a boat, which exports its records first. The checklist and reports are in the reports page.
YachtGrade was designed by a USCG 100-ton captain who spent five years managing, detailing, running and selling boats in South Florida, after four years building IT systems for businesses. Who built it →
Join the beta
The first 100 beta members get 5 boats free for life. No card, no contract.
Paid plans have money-back guarantees on the first paid months. Your rate is locked for five years while your subscription stays active. Read the guarantees
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This describes how the current YachtGrade app works. It is general guidance, not a survey and not a substitute for one.
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